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INSTRUCTIONS

Any change to the curriculum or catalog of courses must be reviewed by the curriculum council and approved by the provost. To begin this process one or more persons must be designated the originator of the proposal, this person will be the contact person for the Curriculum Council and be responsible for making sure each element of the proposal is included in the final proposal.

 

Step 1. Download the most current copy of the proposal form (word document) above. If you cannot download it, copies are available from any Curriculum Council member.

Step 2. Fill out the required sections (what is required? "link to below").

Step 3. Present this proposal to your department for discussion. An account of the discussion and debate should be recorded (and included) in the departmental minutes. Give a summary of the faculty review process. It is appropriate here to include any concerns about the new proposal. Each member of the department should sign the tally sheet (Form Vc) indicating approval or disapproval. Neither unanimity, nor even a majority of approval is necessary, however, a proposal without strong support within the department will be highly scrutinized.

Step 4. Present this proposal to your division for discussion. Have the division vote on the proposal and use the Tally sheet (Vd) to record their votes. A copy of the division meeting minutes should be included in the proposal as well.

Step 5. Identify any other division affected by the proposed change. For example, does any other major require a course which will be deleted or have its pre-requisites changed? If any other division is affected, the proposal must be given to that Division's Dean for consideration. You should collect their tally of votes (form Ve). Make sure you have an up-to-date catalog including any other recents changes to the curriculum.

Step 6. Collect all documents, print out a blank tally sheet (form Vf) for the Curriculum Council. If possible number sequentially each sheet in order. This may require some adjustments to the formatting of the proposal document.

Step 7. Print nine (9) copies of the documents, include the original signature sheets, as a master copy for the council. Keep a copy in your records.

Step 8. Send the copies to the chair of the curriculum council.

Step 9. Upon receipt of the documents. The Chair of the Curriculum Council will respond, typically be email, confirming that the documents were (a) received, (b) were complete (if the proposal is incomplete, in any way, the originator will be informed), and (c) has been given a unique identification code. This indicates that the proposal is pending review. The Chair of the Curriculum will mark the tracking document to indicate the status of the proposal.

Step 10. Once reviewed, the council will either (a) recommend approval of the proposal as is, (b) recommend approval of the proposal with amendments (in which case a revised proposal should be submitted to the curriculum council in a timely fashion), (c) table the proposal for further discussion, (d) return the proposal to the originator with questions, or (e) recommend not approving the proposal. The Chair of the Curriculum Council will update the tracking document to indicate the results of the review.

Step 11. The Chair of the Curriculum Council will inform, be email and formal letter, the originator, Division Dean, and Provost, the council's decision, within one week of the meeting.

Step 12. The master copy of the proposal will be sent (along with the formal letter) to the Provost for her consideration. The provost will mark the tracking document upon receipt of the document.

Step 13. The provost will consider the proposal and give her decision to the Chair of the Curriculum Council and (if approved) the Registrar. The provost will also indicate the date that these changes go into affect. The Master Document will remain in the provost's records. A copy will go to the Registrar who will mark the tracking document upon receipt.

Step 14. It is the responsibility of the members of the Curriculum Council, and the Deans of the Divisions to disseminate word of the approved changes. At the provost's request the Chair of the Curriculum Council will also announce these changes at the Faculty Meeting.

Step 15. The Registrar will change the catalog to reflect these changes,and inform the Provost, and Curriculum Council of this. The Chair of the Curriculum will keep an updated copy of the tracking form and document on file.
The Secretary of the Curriculum Council will update the Curriculum Council's online tracking to reflect the changes.

 



Contact

Chair:

  • Dr. Stephen Scholz Ph.D.
    (Liberal Arts and Education)

    Saint Augustine's College
    1315 Oakwood Avenue
    Raleigh, NC 27610

    • Location: Hermitage 213
    Phone: (919)516-4108

Co-chair:

  • Ms. Cynthia Williams
          (Academic Advisement)

Members:

  • Prof. Alan Wurie (Math and Sciences)
  • Ms. Erica Pratt (Registrar's Office)
  • Dr. Sevealyn Smith (Honor's Program)

Secretary:

  • Dr. Darnell Bethel E.D.
          (First Year Experience)