Office of the Registrar is the unit solely responsible for the maintenance and integrity of the academic records of all students. The department is tasked with ensuring the accuracy and timeliness of posted grades; processing address changes, course withdrawals, add and drop forms, changes of major, requests for official transcripts and enrollment verifications.
In addition, the Registrar and Assistant Registrar serve as coordinators for education benefits from the Veteran’s Affairs and designated school officials for F-1 VISA International Students. Finally, it is the responsibility of the Registrar’s Office to coordinate Registration and Graduation.
Graduation occurs every May. Students who complete their degree requirements the previous summer and fall will also participate in the ceremony in May. Seniors must submit a Candidacy Form to their advisor for completion and approval. The form must be received in the Office of the Registrar at the beginning of the term prior to their anticipated completion. For example, students completing degree requirements in May must submit a Candidacy Form at the beginning of the fall semester.
Before an international student is issued an I-20, he or she must be fully admitted to this institution. Additionally, international students must demonstrate the ability to financially support themselves for the entire period of stay in the United States while pursuing a full course of study. Finally, international students are required to submit documentary evidence of means of support (Form I-134, Affidavit of Support; proof of acceptance of an institutional scholarship; or both.)
All enrolled students may view their grades in CAMS (student information system.) For username and password information, contact the office of Information Technology at 919.516.4084. Other items available in CAMS include: unofficial transcripts, class schedules and billing information.
The Family Educational Rights and Privacy Act of 1974 (FERPA or the Buckley Amendment) is a United States federal law codified at 20 U.S.C. § 1232g, with implementing regulations in title 34, part 99 of the Code of Federal Regulations. The regulations provide that educational agencies and institutions that receive funding under a program administered by the U. S. Department of Education must provide students with access to their education records, an opportunity to seek to have the records amended, and some control over the disclosure of information from the records. With several exceptions, schools must have a student’s consent prior to the disclosure of education records.
A few of the many exceptions are:
- Schools may disclose, without consent, “directory” information such as a student’s name, address, telephone number, date and place of birth, honors and awards, and dates of attendance.
- The disclosure is to parents, as defined in §99.3, of a dependent student, as defined in section 152 of the Internal Revenue Code of 1986. The term “dependent” means an individual over half of whose support, for the calendar year in which the taxable year of the taxpayer begins, was received from the taxpayer.
Registration occurs at the beginning of the fall and spring semesters and both summer sessions. Currently enrolled students should pre-register (select classes for the upcoming term) in CAMS, unless the student is a Freshman. All Freshman students will pre-register in the Advisement Center (Hunter Building, Room 203.) Registration is mandatory for all students (new and returning, both pre-registered and non pre-registered.) No student will complete Registration until their financial obligation to this institution is satisfied.